When it comes to the modern business world, few things are more important than communication. In every meeting, we emphasise the importance of open and clear communication and the benefits that it will have throughout the company, so it’s vital that we do all that we can to ensure that we’ve got the right facilities to be able to effectively collaborate and communicate through technology.
Collaborative technologies are tailor-made to encourage and enhance teamwork and creativity, giving us more avenues to explore whilst we’re working, sharing, and chatting. Kinly has put together their top options in terms of collaborative technology below, so find out how to further advance your communication by reading on.
The first thing that you’ll need to consider is the platforms that you can use to collaborate through. Quite often this will be determined by a lot of other existing technologies you already have in your business. Do you already have a lot of Cisco tech in your business? Do you use a lot of Microsoft applications for internal communications (outlook, Skype for Business, Microsoft Teams) or are you, in fact, a G Suite customer?. Quite often this will play a huge factor in the devices you deploy. Microsoft Teams is one of the fastest-growing platforms on the market thanks to its clean interface, fantastic communication channels, and practical file sharing features. It keeps teams connected daily – new spaces can be set up for different projects, and all content produced in these workspaces is automatically saved in these areas so that everyone involved has easy access. The ability to stay connected even out of the meeting room helps group projects to flow far more smoothly and effectively, so you can improve your workflow whilst encouraging a more creative and inventive way of working together.
Then you’ll need meeting room devices that are suited to the collaboration platform, as you can’t start to properly embrace this change in communication without having the correct infrastructure in place. A few different companies are offering collaborative tech for use in a corporate setting, so you’ll need to decide upon your needs and then find the devices that are best suited to those.
If you’re a small business or a large company that’s divided into smaller teams, huddle spaces will be a useful tool to utilise – these are small and intimate areas that are great for brainstorming and problem-solving. Alternatively, larger meetings call for heavier technology and vaster spaces.
The devices that you’ll use between these rooms will differ greatly – bigger spaces with more attendees are likely going to need more screens, more intelligent microphones, and better device management systems. The smaller rooms tend to be better centred around devices that have whiteboarding capabilities and multi-user functionality.
If it’s a high-powered all-rounder that you’re after, the Surface Hub 2 by Microsoft is a brilliant option. The device is a touch screen piece with a 55” HD display that’s perfect for video calling and displaying content in a way that maximises its potential.
Coupled with an intelligent mic that blurs out background noise and delivers crystal clear voice – this is ideal for video calls and video conferences where quality audio and video is of the utmost importance. The device also features whiteboarding capabilities and full integration with the Microsoft suite, so you can expect seamless use with your favourite apps; simply log in using OneDrive to access all of your files instantly!
If you’re looking for systems that are more conference orientated, the Logitech Tap is a good starting point for Microsoft Teams and G Suite – the edges touch screen device acts as a central hub for all connectivity during meetings, so you’ll be able to join calls, add participants, and end calls in a stress-free manner. The sleek design is a fantastic fit in the modern meeting room, with cable management something you needn’t worry about with this desk or wall-mounted hub. Logitech Tap is also a great device when it comes to sharing content on a communal screen, with a single tap allowing you to display the most relevant content when it’s needed. On the Cisco side, you have a range of Webex Devices available including the new Webex Room USB, ideal for companies that are going big with BYOD, Cisco Webex Room USB is a definite must-have. The device is ideal for meeting rooms with 2-5 participants, thanks to its 120-degree field of coverage.
If you’re serious about having dedicated collaboration and conferencing spaces, it might be a good idea to have these rooms specifically designed for that purpose by an experienced integrator; this way you’ll have a great setup that’s always ready to go and which already includes all of the facilities you’ll need to ensure that the meeting goes off without a hitch. You can have rooms for small teams of around 3-4 people to huge conference rooms for company-wide meetings arranged, so don’t worry – there’s a meeting room setup that’s perfect for your business!